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Invoice · Collections · Expense
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AIDA connects to Bukku · All data is yours
Platform admin
Operator view across all tenants
Companies
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Users
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Bukku connected
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Google connected
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Conversation turns
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Companies
| Company | ID | Bukku | Users | Last update |
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Users
| Name | Company | Role | Created |
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Enquiries
Everything that came through your enquiry form
Activity
What AIDA did, and how each fair is going — anything that failed also reached your inbox
What AIDA did
Money
Invoiced, owed, overdue and paid — read straight from your books
Waitlist
Everyone who signed up on aidaarmy.com, newest first
Customers
Who they are, and what they’ve done with you
Bookings
Booths sold, per fair — read-only except for cancelling
Integrations
Bukku, Google, and what’s connected
Payroll
Your people, what they are paid, and the month's run
Follow-ups
The nudges waiting on you
Events
Your fairs, prices and brochures
Workspace settings
Configure your integrations
Business brain
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What AIDA worked out — nothing is required from you. Targets come from your floor plans and prices, pace from your past fairs, fixed costs from bills that recur in Bukku. Type a number only to override it; leave it blank and AIDA's own figure is used.
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Payment terms
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How long customers have to pay. New invoices use this unless you say otherwise for one of them. Changing it never touches invoices you have already sent.
Where AIDA emails you
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Your own mail — the morning brief, money alerts, “a booth just sold” — goes to your AIDA login unless you type a private address here. A shared inbox (like event.team@) is never used for money mail. This is never shown to a customer.
Your events & what AIDA can quote
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Each event is separate. AIDA states an event's figures to customers and only those, never another event's — and when it can't tell which event someone means, it asks. Remove a price and it becomes unquotable immediately. Every change needs your approval before it takes effect.
What AIDA learned from your edits
Edit a reply before sending and AIDA notes the change. A new fact is only offered — it is saved for that fair when you say so. Wording you rewrite is applied to later first-enquiry replies. Prices, dates, venues and your personal name are never learned. Remove anything here.
Add an event
Give distinct short names — two events sharing one (“UTAR”) means AIDA has to ask which you mean.
Channels
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Where enquiries arrive and replies go out.
Reply to enquiries automatically
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When this is ON, an enquiry that arrives through one of your event links gets an emailed
reply immediately — the event's brochure attached, no approval, nobody watching. The general
enquiry link never auto-sends; those still wait for you.
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Recent automatic replies
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Every one of these is on its card in Enquiries, marked “Replied automatically”, with the exact text that went.
AIDA autonomy
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How much AIDA may do on its own. New workspaces start on Suggest only — the safe default. Nothing reaches a customer or moves money without your approval until you raise this.
Fine-tune by action
Toggling an action overrides the level for that one action. Customer-facing actions are the highest-risk.
Your password
Changes the password for the account you are signed in as. You need your current one — a signed-in session on its own is not enough to change it.
Company profile
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This text appears on every invoice you create. Include bank details, payment instructions, and terms.
Accounting system
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Choose your accounting system:
You'll log in on Xero's secure page and pick your organisation. AIDA never sees your Xero password.
You'll log in on Intuit's secure page. AIDA never sees your QuickBooks password.
Account setup
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Email (Resend)
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Your sending domain must be verified on Resend before emails will deliver. Format:
Display Name <you@domain.com>Google (Sheets · Calendar)
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One-click connect — you'll approve on Google's own screen. AIDA never sees your Google password, and only requests Sheets + Calendar access.
Every booth booking appends a row here, across all events, with an Event column. Cancelling a booking updates its row. Leave blank and bookings simply aren't mirrored — nothing else changes.
Every enquiry appends a row here, across all events, with an Event column you can sort and filter by. A repeat enquiry from the same company is a NEW row, so you can see they asked three times. Nothing is ever overwritten — your own notes beside a row are safe. Leave blank and enquiries simply aren't mirrored; they still land in Enquiries either way.
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Let's get AIDA up to speed on your business
Connect your accounting and AIDA studies your books itself — customers, who pays late, what's outstanding. You only tell it the few things it can't read.
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